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Staying organised in a small- to medium-sized business (SMB) can be difficult. SMBs frequently struggle matching workload demands with the number of employees they have on hand, which oftentimes leads to clerical errors and disorganisation.

According to a McKinsey report, employees spend 1.8 hours* every day searching and gathering information. On average, that’s 9.3 hours per week!

As the owner or director of a SMB, you want to offer your customers the best possible product, and you can’t do that if your team is stretched too thin manually managing records or wasting hours looking for documents. All this not only results in lower productivity but tends to lead to errors and disgruntled clients. 

According to a McKinsey report, employees spend 1.8 hours* every day searching and gathering information. On average, that’s 9.3 hours per week!

But, did you know that staying organised with Document and Records Management tools can actually save you time and money? Here are a few key ways to make life easier for SMBs.

Streamline your Records

Forget about figuring out where to place another file cabinet and ditch your storage unit—and the invoices that come with it. With document management, you reduce the amount of physical storage needed to maintain records. Better still, the software is designed to help you remain compliant, so you don’t have to worry about your next audit.

Facilitate Communication

Document management provides an SMB with the ability to easily communicate, as teams operate without fear of misplacing a paper document or working on an outdated version of a file. Your employees will collaborate on projects better, streamlining workflows and maximising productivity. Digitised, well-organised files allow employees to work remotely, so you can increase access to data while keeping overhead down as your business grows.

Enhance Security

Instead of being unsure about whether or not your staff are inadvertently accessing confidential business files, document management lets you gain control over sensitive documents. This software allows you to limit access to HR and accounts payable records containing bank account information, tax file numbers, credit card information, and more, keeping confidential data secure. We can even set up automated alerts if documents are accessed illegally.

Improve Disaster Recovery Backups

Document management solutions nearly always come with a disaster recovery plan that backs up your data in the event of an emergency or if your files are held for ransom (ransomware). Allowing software to back up your files instead of worrying about how to stay compliant if your office floods is one-way document management that can make your life as an SMB owner easier. 

Be more efficient

With built-in approval and system automation previous manual tasks and bottlenecks are removed to free up resources whilst improving compliance.  

Electronic Document and Records management can take away some of the stress of being an SMB owner. Let the software streamline record-keeping and your workflows while enhancing backup and security and cutting costs. Take a few minutes to discover our SMB industry page to learn more about our document management solutions for SMBs.

Get in touch for further information and discuss the endless possibilities with an IT or solutions specialist. Then why not simply book a demonstration to see it all in action for yourself.

* Reference: https://www.mckinsey.com/industries/technology-media-and-telecommunications/our-insights/the-social-economy

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