Looping Your MFDs into the IT Loop: Why It’s Time to Rethink Your School’s Print Strategy
In today’s digitally driven education environment, schools are investing heavily in IT infrastructure—from cloud-based learning platforms to secure networks and mobile device management. Yet, one critical piece of the puzzle is often left out of the conversation: the humble multifunction device (MFD).
Modern MFDs are no longer just printers or copiers—they are intelligent, connected hubs that can play a vital role in your school’s digital ecosystem. When properly integrated into your IT loop, MFDs can enhance security, streamline workflows, reduce costs, and support sustainability goals.
So, what does it mean to “loop your MFDs into the IT loop,” and why should school leaders and administrators care?
The MFD: A Smart Device in Disguise
Today’s MFDs, like Toshiba’s e-STUDIO series, are equipped with powerful processors, cloud connectivity, and customisable software platforms. They can:
- Make print deployment easy again
- Scan directly to cloud storage (e.g., Google Drive, OneDrive, SharePoint, Teams)
- Authenticate users via school credentials (e.g., Microsoft or Google accounts)
- Track, report and manage usage for cost control and accountability
- Integrate with learning management systems (LMS) and document workflows
- Integrate with collaboration platforms for streamlined management of school work
When treated as part of your IT infrastructure—not just as a standalone device—your MFD becomes a secure, efficient, and collaborative tool for both staff and students.
Why Integration Matters
1. Enhanced Security
Schools handle sensitive data daily—student records, staff files, and confidential reports. If your MFDs aren’t integrated with your IT security protocols, they can become a weak link. By connecting MFDs to your school’s network and identity management systems, you can:
- Enforce secure print release (documents only print when the user is present)
- Restrict access to authorised users only
- Monitor and audit usage to detect anomalies
2. Streamlined Workflows
Teachers and administrators are often pressed for time. Integrated MFDs can automate repetitive tasks like:
- Scanning marked assessments directly to a student’s digital folder
- Emailing newsletters or permission slips to parent groups
- Archiving enrolment forms to a secure server
These efficiencies reduce manual handling and free up staff to focus on higher-value tasks.
3. Cost and Resource Management
When MFDs are looped into your IT systems, you gain visibility into usage patterns. This allows you to:
- Set print quotas to control usage
- Identify underused or overused devices
- Reduce paper and toner waste through smarter defaults (e.g., duplex printing)
4. Sustainability and Reporting
With growing emphasis on environmental responsibility, schools are expected to track and report on their sustainability efforts. Integrated MFDs can provide detailed reports on paper usage, energy consumption, and carbon savings—valuable data for school boards and community stakeholders.
Making the Connection: Practical Steps
Looping your MFDs into the IT loop doesn’t require a complete overhaul. Here’s how to get started:
- Assess your current fleet: Are your devices networked? Do they support cloud and security integration?
- Engage your IT team: Ensure MFDs are included in your cybersecurity and device management strategies.
- Work with a trusted provider: Toshiba offers tailored solutions for education, including secure print management, cloud integration, and sustainability reporting.
- Train your staff: Empower teachers and admin teams to use the full capabilities of your MFDs.
A Smarter, More Connected School
As schools continue to evolve into digital-first environments, every device on your network should contribute to your goals—not just your laptops and servers. By looping your MFDs into the IT loop, you’re not just upgrading your print strategy—you’re enhancing your school’s overall efficiency, security, and sustainability.
Toshiba is here to help you make that connection.
